Guest post by Katrin Deres
In every company, employees have more than one way to waste their time and be unproductive during working hours. From social networks, chat rooms, and online gaming sites, employees can always find some way to avoid their work duties. The problem with these distractions is not only that they affect productivity, but that your employees can use Internet access, knowingly or unknowingly, to leak confidential company information. This can bring some serious consequences to your business.
The best way to avoid this dangerous data loss is to monitor your employees’ online activity. This way you can protect and control confidential information, and act stop any leakage. With Internet activity monitoring software (such as www.de.mspy.com) you can see what websites employees are visiting, monitor all emails, and find out who they talk to in chat rooms or on social networks. This monitoring software is also a great way to find out if some of your employees are visiting inappropriate web sites that can make your company look bad and block internet access if necessary.
Potential Ramifications vs. Perks
Some might think this kind of monitoring is invading privacy, but the equipment is company owned; company assets, it’s perfectly legal to make sure they’re used properly.
Keep in mind that, even if you find out about some data leakage, you should get the facts before doing anything drastic. An employee could talk to his friends or family about work and accidentally mention confidential information. Firing this employee is probably not the best move, and a simple warning can make them be more careful in the future.
Since human error is the main reason for data lost or leakage, preventing this factor could save you years of grief. By monitoring employees’ Internet activities, you can also act with plenty of time should a cyber-attack or malicious software site be visited. Employees could even use a company account for online purchases from questionable stores and unknowingly leak financial data.
Online Security From All Sides
Most employers fear that monitoring their employees (or setting rules and boundaries) can affect moral. However, by being honest you will find out which employees are reliable enough to accept company policies and act accordingly.
Talking to your employees openly can help you connect with them and get the most out of each worker. This kind of boss-employee relationship is an avid perk, and one that the competition may not think to consider.
Though it may host a few drawbacks, online monitoring is a great way to keep confidential information safe. Consider it before experiencing a leak of any size; the damage just may be too great to repair.
The Social Robot Admin
The Social Robot provides social media, search engine optimization, content marketing, and wordpress design to companies around the world.
Follow Me:
The post Preventing Data Loss By Monitoring Online Usage by The Social Robot Admin appeared first on The Social Robot.